The Program Cost Calculator captures the total costs of the program. The cost of the program should include all costs—direct and indirect. Some costs are easy to find, and these are usually direct costs. Others are indirect and sometimes have to be estimated.

Calculating Program Costs

All too often, incomplete costs are assumed when reporting the full investment in a program. This calculator will help you determine the fully loaded cost of your programs by totaling the analysis, development, implementation, and evaluation costs. This ensures credible accounting of resource allocation and you will have the denominator for your ROI Calculation.

How to Use the Calculator

Enter the cost for each measure in the calculator. You may have to estimate the cost for some of the measures. When estimating, always use the most conservative number. Once you have entered the costs, click next to proceed to the next set of measures. The calculator will total all your program costs. Record this number for use in the ROI Calculator.

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Analysis Costs

Perhaps one of the often overlooked items is the cost of conducting a needs assessment. In some programs, this cost is zero because the program is conducted without a needs assessment. However, as more organizations focus increased attention on needs assessment, this item will become a more significant cost. All costs associated with the needs assessment should be captured to the fullest extent possible. However, prorate the cost if you evaluate only a sample of the program.
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Analysis Costs Continued
This number reflects your total analysis costs. Click next to proceed to development/aquisition costs.
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Develpment/Aquisition Costs

One of the more significant items is the cost of designing and developing the program. Design and development costs are usually prorated, perhaps using the same time frame as the needs assessment. One to two years is recommended unless the program is not expected to change for many years.

In lieu of development costs, many organizations purchase or modify an existing program. Acquisition costs include the purchase price, time, and other costs associated with the implementation or modification of the program.
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Development/Aquisition Costs Continued
This number reflects your total development/acquisition costs. Click next to proceed to implementation costs.
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Implementation Costs

The largest segment of program costs usually comprises the costs associated with delivery. This cost category includes five items: the salaries of facilitators or program coordinators; specific program materials; direct travel costs for participants, facilitators, and coordinators; the direct cost of facilities for the program; and the participants’ salaries and team member benefits for the time involved in the program.
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Implementation Costs Continued
This number reflects your total Implementation costs. Click next to proceed to evaluation costs.
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Evaluation Costs

To compute the fully-loaded cost of a program, the total cost of the evaluation should be included. ROI costs include developing the evaluation strategy, designing instruments, collecting and analyzing data, and reporting.
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Evaluation Costs Continued
This number reflects your total delivery costs. Click next to proceed to your total program cost.
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Costs are important and should be fully loaded in the ROI calculation. From a practical standpoint, including some costs may be optional based on the organization’s guidelines and philosophy. However, because of the scrutiny involved in ROI calculations, it is recommended that all costs be included.
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